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Many states including California, Colorado, Nevada, New Jersey, Oklahoma, Rhode Island, and Wisconsin have declared that online webcam notarizations are illegal and not permitted because they do not meet state laws requiring signers to personally appear before a Notary.

A person using the services of a Notary Public must appear in person before the Notary Public and sign the document in the presence of the Notary. Other electronic means of appearance, such as web cam or Skype, are not acceptable.

All States Notary, Inc. is now offering Live Scan Electronic Fingerprinting. The new service “Live Scan LA” is centrally located in West Los Angeles to respond to the high demand for Live Scan services from local applicants. It also assists employers in meeting the increasing requirements for background checks. Live Scan LA provides walk-in and mobile service.

Live Scan fingerprinting is the technique and technology used to capture fingerprints electronically. It replaces the more traditional method of ink and paper. The fingerprints are electronically transmitted to the Department of Justice (DOJ) for a criminal record check. Through Live Scan fingerprinting background clearances can be processed within a few days instead of weeks it requires for traditional fingerprinting.

Live Scan fingerprinting is used to reveal criminal history information […]

Beneficial Interest is a problem that could arise when notarizing documents for relatives. While some states do not prohibit notarizing documents for relatives, other states strictly regulate what relatives are allowed to be notarized.

Notaries should always proceed with caution as they are expected to serve impartially. However, when a notary is related to a signer, the notary could be considered to a have a potential benefit from the document that is notarized. In the case of a legal dispute this could potentially lead to claims of bias or impropriety.

For more information about this topic, please check out this article from the National Notary Association.

Requiring personal appearance before a notary is one of the essential best practices of notarization according to an article from the National Notary Association. Violation can have serious consequences ranging from loss of commission, fines, and potential legal and liability issues. Nevertheless it still is the most reported violation.

>> Read the full article from National Notary Association’s Notary Bulletin

Recent changes to major federal-issued ID’s including passports and Green Cards have prompted some states to review and update their rules regarding satisfactory evidence of identity for notarial acts.