News - All States Notary

Many States Say No To Webcam Notarizations

Many states including California, Colorado, Nevada, New Jersey, Oklahoma, Rhode Island, and Wisconsin have declared that online webcam notarizations are illegal and not permitted because they do not meet state laws requiring signers to personally appear before a Notary.

A person using the services of a Notary Public must appear in person before the Notary Public and sign the document in the presence of the Notary. Other electronic means of appearance, such as web cam or Skype, are not acceptable.

2015-10-24T01:34:47+00:00July 5th, 2011|

E & O Insurance – An Essential Safety Net for Notaries

Lawsuits are a serious concern for notaries who work as small businesses and independent contractors. This is why legal and business experts strongly advise notaries to take out Errors and Omissions (“E&O”) insurance. “E&O” policies will give notaries peace of mind as they provide both legal and financial protection against possible lawsuits. It’s a safety net against financial losses or court costs which can be very high in case of a legal dispute.

Read the full article from National Notary Association’s Notary Bulletin

2015-10-24T01:36:33+00:00May 16th, 2011|

All States Notary Adds Live Scan Electronic Fingerprinting Service Location in West Los Angeles

All States Notary, Inc. is now offering Live Scan Electronic Fingerprinting. The new service “Live Scan LA” is centrally located in West Los Angeles to respond to the high demand for Live Scan services from local applicants. It also assists employers in meeting the increasing requirements for background checks. Live Scan LA provides walk-in and mobile service.

Live Scan fingerprinting is the technique and technology used to capture fingerprints electronically. It replaces the more traditional method of ink and paper. The fingerprints are electronically transmitted to the Department of Justice (DOJ) for a criminal record check. Through Live Scan fingerprinting background clearances can be processed within a few days instead of weeks it requires for traditional fingerprinting.

Live Scan fingerprinting is used to reveal criminal history information […]

2015-10-24T01:41:47+00:00April 2nd, 2011|

Why Notarization is More Relevant and Vital Than Ever

The National Notary Association (NNA) has released a white paper about the importance of notaries and notarial acts in today’s business world. It explains the different types of notarizations, how they help to build trust in and ensure legitimacy of business transactions, and how society relies on US public notaries.

Read NNA’s Why Notarization Is More Relevant And Vital Than Ever

2015-10-24T01:58:35+00:00March 2nd, 2011|

Beneficial Interest – Notarizations for Relatives

Beneficial Interest is a problem that could arise when notarizing documents for relatives. While some states do not prohibit notarizing documents for relatives, other states strictly regulate what relatives are allowed to be notarized.

Notaries should always proceed with caution as they are expected to serve impartially. However, when a notary is related to a signer, the notary could be considered to a have a potential benefit from the document that is notarized. In the case of a legal dispute this could potentially lead to claims of bias or impropriety.

For more information about this topic, please check out this article from the National Notary Association.

2015-10-24T01:47:19+00:00January 18th, 2011|

Very Affordable Dual Tray Laser Printer Makes Letter/Legal Size Printing Breeze!

We have noticed that many of our notaries are still using single tray printers for their loan documents. Some are printing all pages on the more expensive legal size paper, while others swap the legal/letter sizes in order to print each page as it was sent by Escrow.

Don’t waste time and money with outdated equipment – use a dual tray laser printer!

Dual tray laser printers are time efficient and allow loan documents to be printed on both letter and legal size paper from two separate trays. This will save on printing and paper costs since letter sized paper is much cheaper than legal and it will allow you to use as little legal size paper as possible.

While there are many dual tray printers on the market, most of them are fairly expensive.

All States Notary recommends the Brother HL-5370DWT Laser Printer with Wireless Networking, Duplex and Dual […]

2015-10-24T01:49:41+00:00December 9th, 2010|

Personal Appearance is No. 1 Principle of Notarization

Requiring personal appearance before a notary is one of the essential best practices of notarization according to an article from the National Notary Association. Violation can have serious consequences ranging from loss of commission, fines, and potential legal and liability issues. Nevertheless it still is the most reported violation.

>> Read the full article from National Notary Association’s Notary Bulletin

2015-10-24T01:50:44+00:00October 1st, 2010|

The Notary Public Code of Professional Responsibility

The Notary Public Code of Professional Responsibility published by the National Notary Association sets important guidelines of ethical and professional conduct for America’s notaries. It addresses the common problems, issues and questions encountered by notaries today when dealing with signers with the goal to improve professionalism.

To read more or download a PDF of The Notary Public Code of Professional Responsibility go to National Notary Association’s Notary Online Library.

2015-10-24T01:52:02+00:00August 2nd, 2010|

States Change Rules Regarding Satisfactory Evidence of Identity for Notarial Acts

Recent changes to major federal-issued ID’s including passports and Green Cards have prompted some states to review and update their rules regarding satisfactory evidence of identity for notarial acts.

2015-10-24T01:54:08+00:00June 1st, 2010|