News

The Importance of Errors and Omissions Insurance for Notaries Public

Errors & Omissions (E&O) Insurance is a form of liability insurance that protects professional advice- and service-providing individuals such as lawyers, accountants, architects, doctors, and notaries from bearing the full cost of defending against a negligence claim made by a client, and damages awarded in such a civil lawsuit.

Unintential mistakes and errors can not be prevented completely and therefore lawsuits are a serious concern for notaries public who work as small businesses and independent contractors. If a notary makes a mistake that causes financial harm to a document signer or relying party, E&O insurance helps to protect their personal and professional assets from financial loss.

Therefore it is strongly advised notaries take out Errors and Omissions as it provides a safety net against financial losses or court costs which can be very high in case of a legal dispute, and […]

September 1st, 2012|

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Notary Education: NNA Webinars

Are you looking for notary education, from common notarial tasks to tricky notarial requests? Do you need help with issues notaries face every day?

The National Notary Association has openned its webinars to all notaries! Their new webinar archive includes webinars from 2009 until today that can be viewed at your convenience, free of charge.

The webinars cover a broad range of notary related topics, including step-by-step guidance on performing different types of notarizations, and expert advice on how to handle specific notarial challenges or requests. They will be updated each month with new information.

For more information and to view webinars please go to National Notary Association Webinar Archives.

August 3rd, 2012|

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Live Scan Fees

Some of our clients have told us that they get some low quotes from other Live Scan companies. These companies probably only quote the Rolling Fee and not the fees for the DOJ and FBI.

The fees for Live Scan consist of the Rolling Fee for the fingerprinting and the background investigation fee. The background investigation fee depends on the level of service and is charged by the Department of Justice (DOJ). Additionally if your requesting agency asked for an FBI background check, an FBI fee will be due. These are paid for at the time of service as well.

For more information about our fees please go to Live Scan LA.

July 1st, 2012|

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Like Live Scan LA on Facebook

All States Notary, Inc. also provides Live Scan Fingerprinting services for Los Angeles.

Please visit our website Live Scan LA for more information and Like Us on Facebook.

June 10th, 2012|

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How Notaries Can Help To Protect From Identity Fraud

According to a report issued by Javelin Strategy & Research, identity fraud increased by 13 percent in 2011 to more than 11.6 million adults who have become victims of identity fraud in the United States. Consumer behavior, in particular social media and mobile behaviors may be putting consumers at greater risk.

According to the report, 68 percent of people with public social media profiles shared their birthday information, high school name, phone numbe or pet’s name, which is all information used to verify one’s identity. 62 percent of smart phone users do not use a passwords enabling anyone to access their information if their phone gets in the wrong hands.

Notaries can help protect against identity fraud by following state law and best practices and requiring signers to be personally present as proof of identity.

May 1st, 2012|

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Apostille Service

All States Notary, Inc. provides Apostille Service in Los Angeles and Orange County. Apostille authenticates a notary public’s signature on documents that are being used outside of the USA. We offer various levels of Apostille service to accommodate your needs. Ask us about our 24 hour rush service (available in selected areas).

>> More information about All States Notary’s Apostille Service.

March 3rd, 2012|

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Reduce Your Risk Of A Lawsuit

Notaries are likely to be subject to lawsuits due to improperly notarized documents and other notarial mistakes. To help notaries avoid mistakes and protect themselves, the National Notary Association (NNA) has created a web page offering tips and advice on how to prevent lawsuits.

The NNA’s Notary Lawsuit Protection Web Page includes videos about steps notaries can take to prevent legal claims and what notaries should do if they are sued, a PDF document to download, print and use as reference, and links to more information on the topic.

January 15th, 2012|

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The National Notary Association Recommended Notary Practices

Notaries Public are Public Officials bound by the laws of their State and not by anyone else, including an employer, friend, associate or family member.

The National Notary Association has published a list of recommended notary practices:

  • Always follow state law that requires the signer to be in your physical presence every time you notarize without exception.
  • Always have the signature on the document affixed or acknowledged in your presence.
  • Always obtain identification that contains a photograph, physical description and signature.
  • Always keep a chronological record of the notarial act, including the signature of the signer in your journal, which must be kept in your custody and control at all times.
  • Always ask for a thumbprint of the signer in your journal to help protect against imposture.
  • Always confirm that the signer is not being coerced and is willingly signing the documents you notarize.

November 2nd, 2011|

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The NNA’s 2011 State Of The Notary Public Office Report

The National Notary Association has released the State of the Notary Public Office 2011 report. It can be download from their website free of charge by members, non-members, employers and the general public.

The report includes an annual snapshot of the growing importance of notaries; the emerging needs of business, government and the public; and the ever-changing landscape of opportunities tied directly to current economic conditions and trends, particularly in the real estate, mortgage and banking industries. It specifically examines the challenges posed by efforts to legalize online notarizations, the impact of recent court cases on liability for improper notarizations, and the growing opportunities for notaries to serve the public.

To download the State of the Notary Public Office 2011 report go to the National Notary Association’s website

September 2nd, 2011|

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Many States Say No To Webcam Notarizations

Many states including California, Colorado, Nevada, New Jersey, Oklahoma, Rhode Island, and Wisconsin have declared that online webcam notarizations are illegal and not permitted because they do not meet state laws requiring signers to personally appear before a Notary.

A person using the services of a Notary Public must appear in person before the Notary Public and sign the document in the presence of the Notary. Other electronic means of appearance, such as web cam or Skype, are not acceptable.

July 5th, 2011|

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